Southeast Delco School District

Secretary to the Principal

Academy Park High School

 

***THIS IS A 12-MONTH POSITION***

 

Responsibilities: The Secretary will provide clerical support in a manner that is professional, diplomatic, and complies with confidentiality requirements. Establish an office environment for staff, students, and parents that is efficient, professional and friendly.

 

Essential Functions:

1. Types a variety of material, such as letters, student records, reports, memos, monthly statements, from rough drafts, corrected copies, or dictation.

2. Obtain and organize pertinent data into a usable format, as needed.

3. Perform secretarial duties including typing, preparing mail, scheduling appointments, reserve rooms as necessary, respond to department telephone calls and prioritize messages.

4. Perform bookkeeping tasks, prepare and maintain school budget.

5. Maintain schedule of appointments and make arrangements for conferences and interviews.

6. Utilize eSchool for enrollment, attendance, and records.

7. Greet and assist visitors; screen unexpected callers requesting to meet or speak with the building principal.

8. Maintain log of visitors to the school and enforce security and emergency management procedures.

9. Maintain daily teachers’ attendance log and records for substitute teachers.

10. Maintain and update confidential student records.

11. Assist teachers in preparing instructional materials as requested.

12. Provide basic first aid in the absence of the school nurse.

13. Acts as liaison between employees, parents, students, members of the community and principal. 14. Perform other duties as assigned by the Principal.

 

QUALIFICATIONS:

• Two (2) years experience as a secretary necessary, preferably in public education.
• High school diploma or equivalent is required
• Computer Knowledge (MS Office; Word, Excel).
• Keyboarding and typing skills.
• Organized with time management skills.

 

PHYSICAL DEMANDS:

• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending, stooping and twisting of the body required
• Ability to lift and/or carry supplies and/or papers weighing no more than 10 lbs.
• Ability to mostly sit with some standing or walking/moving throughout the work environment

 

SENSORY ABILITIES:

• Visual acuity
• Auditory acuity

 

WORK ENVIRONMENT:

• Typical office environment
• Subject to inside environmental conditions

 

TEMPERAMENT:

• Must possess excellent interpersonal skills
• Must be cooperative, congenial, and service-oriented
• Must be able to work in an environment with frequent interruptions

 

COGNITIVE ABILITY:

• Ability to follow written and verbal directions
• Ability to read and write
• Ability to communicate effectively
• Ability to organize tasks
• Ability to handle multiple tasks
• Ability to exercise good judgment 

 

Compensation:

 

This position's salary is determined by the collective bargaining plan for Support Staff. The starting salary for this role is $22.28/hour. After the completion of the 90-day probationary period, this position is eligible for a raise to bring the salary to $22.98/hour. This is a full-time, 12-month position. 

 

 

Disclaimer:

 

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. 

 

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status. 

 

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

 

The Southeast Delco School District is an Equal Employment Opportunity Employer.